Comprehensive has the idea of 6 different user types, all of which have different levels of access. Admins can grant access depending on the user type and the section.
User types
Admins - These users have access to all data and all sections and all admins have the same amount of access. You can review, add, and remove your account admins in employees>manage users in the "Role" column.
HRBPs
Cycles - Business partner access can be granted by way of designating supported leaders. When you assign an HRPB to a manager, the HRBP will be able to view and edit the manager's review within a cycle and therefore will have access to compensation data for all employees assigned to that manager, but not the manager's own compensation data.
Employees and Pay Ranges - If you want HRBPs to have access to employee information outside of the context of a cycle and manager relationship, you can setup a permissions profile to allow visibility to specific employees and pay ranges on an ongoing basis with rules-based permissions.
Approvers
Cycles - If an employee is an approver, they will see the cycle within their account automatically once the cycle has started. An approver is somebody that is in charge of approving another manager's review. It means that, as part of the workflow, 1 or more reviews roll up to them for approval before finalizing your cycle. Approvers have the ability to edit, reject, and approve reviews assigned to them. They might also be in charge of proposing compensation change recommendations for their own team making them a proposer as well as an approver.
Proposers
Cycles - If an employee is a proposer, they will see the cycle within their account automatically once the cycle has started. A proposer is somebody that is in charge of proposing compensation change recommendations for employees. They do not explicitly have to be a direct manager, the employees are assigned in the cycle setup and the proposer will be in charge of making recommendations for any employee assigned.
Managers
Cycles - Managers may have access to a cycle by way of being an approver or proposer. If they were not an approver nor proposer, admins can grant access to direct managers for award letter distribution only in the context of a cycle. The managers will not be able to see any cycle screens, but they will be able to review and send award letters once the cycle has ended, award letters are released, and access is granted.
Employees and Pay Ranges - If you want managers to have access to employee information outside of the context of a cycle, you can setup a permissions profile to allow visibility to specific employees and pay ranges on an ongoing basis with rules-based permissions.
Employees - Employees will only ever have visibility to award letters and/or the total rewards dashboard. They will not see any sections upon initial login unless explicitly granted.
Award letters - An award letter will show in an employee account once a cycle has been ended, the award letters have been released to approvers, proposers, and optionally managers, and then one of the leaders with permission has explicitly hit "Send" for that employee's award letter.
Total rewards dashboard - The dashboard can be made visible to employees by admins in the dashboard settings. If the visibility has been turned on, then employees will be able to view within their account.
Visibility by user type
Default experience
No users outside of admins will have access to any of the sections within Comprehensive.
If employees without permission login, none of the sections will be visible and they will see a message telling them to check back later.
💡Pro Tip: You can impersonate your employees to see their exact view at any time. How to video here.
With explicit actions to share data
You can make different sections available to different user groups.
As permissions are granted to employees, the tiles will populate based on the sections to which they have access.
Questions? Chat us or schedule a support session here.